{"id":120503,"date":"2025-08-20T08:00:00","date_gmt":"2025-08-20T06:00:00","guid":{"rendered":"https:\/\/frisbii.com\/blog\/faq-all-you-need-to-know-about-e-invoicing\/"},"modified":"2026-04-02T09:46:38","modified_gmt":"2026-04-02T07:46:38","password":"","slug":"faq-all-you-need-to-know-about-e-invoicing","status":"publish","type":"docs","link":"https:\/\/frisbii.com\/da\/blog\/faq-all-you-need-to-know-about-e-invoicing\/","title":{"rendered":"FAQ: All you need to know about e-invoicing"},"content":{"rendered":"\n<p>In 2014, the EU directive for a uniform (electronic) e-invoicing standard was enacted (see the <a href=\"https:\/\/ec.europa.eu\/digital-building-blocks\/sites\/display\/DIGITAL\/European+legislation+on+eInvoicing\" target=\"_blank\" rel=\"noreferrer noopener\">full document<\/a> here). Starting 2020, public authorities and their suppliers were required to exchange electronic invoices (e-invoices). &nbsp;<\/p>\n\n\n\n<p><em>Disclaimer: the following info does not replace services and consultation of legal and\/or finance experts. Everything was written with the intent to be truthful and up to date but can&#8217;t guarantee 100% completeness, accuracy or timeliness.&#8221;&nbsp;<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is e-Invoicing?<\/h2>\n\n\n\n<p>&#8220;e-Invoicing&#8221; is the term used for electronic invoice data transmissions that can be received and processed automatically. It is basically the digitalization of manual invoicing.<\/p>\n\n\n\n<p>e-Invoices are structured and written in a way (e.g., with technologies such as JSON or XML) that make it easier for computers to &#8220;read&#8221; and access all necessary information.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What are advantages of e-Invoicing?<\/h2>\n\n\n\n<p>Due to its digital nature, e-Invoices have multiple advantages:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Automation of processes to reduce effort, errors, and resources<\/li>\n\n\n\n<li>Central data management &amp; transparency (an electronic invoice doesn&#8217;t need to be copied to be shared by two people and in different locations)<\/li>\n\n\n\n<li>Easy access for further processing<\/li>\n\n\n\n<li>Digitized data can be read by other programs and is therefore more accessible<\/li>\n\n\n\n<li>JSON and XML files can easily be connected\/processed with\/by accounting, ERP and other systems<\/li>\n\n\n\n<li>Automation also ensures that invoices are processed in time and can be used to trigger confirmation emails to customers and merchants\/vendors\/providers alike<\/li>\n\n\n\n<li>etc.<\/li>\n<\/ul>\n\n\n\n<p>In numbers, the advantages of automation for payments and invoices look even better (source: <a href=\"https:\/\/assets-global.website-files.com\/63e56114746188c54e2936e0\/64b055844e3145a63a0c1431_state-of-finance-automation.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">BILL, 2023<\/a>):<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Better visibility into cash flow (33%)<\/li>\n\n\n\n<li>Closing books faster (29%)<\/li>\n\n\n\n<li>Reduced numbers of late payments &amp; penalties (29%)<\/li>\n\n\n\n<li>Streamlined approval processes (27%)<\/li>\n\n\n\n<li>Significant time savings (27%)<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Why is e-Invoicing important?<\/h2>\n\n\n\n<p>Aside from the advantages, e-Invoicing is becoming a standard for secure and accessible invoicing management. Across the EU, many companies, businesses and organizations are required or will be required to issue e-Invoices to their B2G, B2B and (to an extent) B2C customers (see below for further information).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is ViDA?<\/h2>\n\n\n\n<p>ViDA (short for &#8220;VAT in the Digital Age&#8221; is a EU VAT reform to decrease fraud and standardize processes for businesses across Europe (source: <a href=\"https:\/\/www.ihk-muenchen.de\/ratgeber\/steuern\/umsatzsteuer\/vat-in-the-digital-age\/\" target=\"_blank\" rel=\"noreferrer noopener\">IHK Munich<\/a>).<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Digital reporting of single transactions in real-time based on mandatory e-Invoicing for companies that work across the EU<\/li>\n\n\n\n<li>Harmonization of regulations across different EU countries for national transactions<\/li>\n\n\n\n<li>Taxation of online platforms that support the short-term rental of overnight accommodation or the provision of passenger transport services (\u201cplatform economy\u201d)<\/li>\n\n\n\n<li>Avoidance of multiple VAT registrations of taxable persons in the Member States (\u201csingle VAT registration\u201d)<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Who needs to issue e-Invoicing?<\/h2>\n\n\n\n<p>As of now, every business can issue electronic invoices.<\/p>\n\n\n\n<p><strong>Business-to-government (B2G)<\/strong> transactions are already required to accept structured e-Invoices.<\/p>\n\n\n\n<p>Most <strong>business-to-business (B2B)<\/strong> businesses must issue an invoice when goods or services are supplied to another business or non-taxable legal entity (with a few exceptions, source: <a href=\"https:\/\/taxation-customs.ec.europa.eu\/taxation\/vat\/vat-businesses\/invoicing_en\" target=\"_blank\" rel=\"noreferrer noopener\">European Commission<\/a>).<\/p>\n\n\n\n<p><strong>Business-to-consumer (B2C)<\/strong> businesses only must issue an invoice when specific goods are supplied to a non-taxable person (e.g. a private consumer) under specific circumstances (<a href=\"https:\/\/taxation-customs.ec.europa.eu\/taxation\/vat\/vat-businesses\/invoicing_en\" target=\"_blank\" rel=\"noreferrer noopener\">read more<\/a>).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What information does a VAT invoice need?<\/h2>\n\n\n\n<p>The information requirements depend on whether you issue a full or a simplified invoice. A simplified invoice is usually applicable in B2C and below a certain purchase sum (we could not find a standard sum, so please make sure you check what applies in your country and industry).<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Full invoice: <\/h3>\n\n\n\n<p>Date of issue, unique sequential number ID, supplier&#8217;s full name and address, customer&#8217;s full name and address, customer&#8217;s VAT ID (if customer is liable for tax on the transaction), description &amp; quantity of goods or services, unit price of goods or services (net), date of transaction\/payment, VAT rate applied and payable amount, breakdown of VAT amount payable by VAT rate or exemption<\/p>\n\n\n\n<p>(There are further extra cases that require more information that are not listed here)<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Simplified invoice: <\/h3>\n\n\n\n<p>Date of issue, supplier&#8217;s VAT ID, type of goods or services, VAT amount payable (on credit notes, debit notes or other documents treated as invoices: a specific, clear reference to the initial invoice and details that are being amended)<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What are the dates and standards for mandatory e-Invoicing in my country?<\/h2>\n\n\n\n<p>Depending on the country, there&#8217;s different rollout phases and implementation processes planned as well as different standards, formats and information systems.<\/p>\n\n\n\n<p>You can get further insights for different countries <a href=\"https:\/\/ec.europa.eu\/digital-building-blocks\/sites\/display\/DIGITAL\/eInvoicing+Country+Factsheets+for+each+Member+State+and+other+countries\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a> via the European Commission.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Can I issue e-invoices with Frisbii?<\/h2>\n\n\n\n<p>The <a href=\"https:\/\/frisbii.com\/da\/subscription-management\/\" data-type=\"page\" data-id=\"92842\">Frisbii recurring revenue management platform<\/a> supports your e-invoicing requirements with the right formats and workflows for compliant, automated subscription billing.<\/p>\n\n\n\n<p>Additionally, we offer plugins and other options to integrate your accounting software for smooth processes and full transparency over all your data.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Structured invoice exports that integrate with accounting systems<\/li>\n\n\n\n<li>Compliant formats for German and French requirements<\/li>\n\n\n\n<li>Automated invoice generation aligned with subscription billing cycles<\/li>\n\n\n\n<li>VAT handling for cross-border transactions<\/li>\n\n\n\n<li>And more<\/li>\n<\/ul>\n\n\n\n<p><strong>If you have any questions, feel free to <a href=\"https:\/\/frisbii.com\/da\/book-en-demo\/\" data-type=\"page\" data-id=\"93566\">set up a meeting<\/a> with one of our experts to talk about your billing and subscription requirements.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The Frisbii e-invoicing guide<\/h2>\n\n\n\n<p><strong>Download our invoicing guide for more general information how what advantages you can get and why it&#8217;s needed for your business as well as best practices to set up your e-invoicing process.<\/strong><\/p>\n\n\n\n<p>Find out about:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The benefits of e-invoicing<\/li>\n\n\n\n<li>Subscription challenges: Managing e-invoicing for recurring billing<\/li>\n\n\n\n<li>Best Practices to setup your e-invoicing process<\/li>\n\n\n\n<li>e-invoicing with a recurring revenue management platform<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/frisbii.com\/e-invoicing-guide\/\">To the download<\/a><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>&#8220;e-Invoicing&#8221; is the term used for electronic invoice data transmissions that can be received and processed automatically.<\/p>\n","protected":false},"author":4,"featured_media":112509,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"doc_category":[109],"doc_tag":[],"wf_docs_folders":[],"class_list":["post-120503","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-fakturering-og-oekonomi"],"acf":[],"year_month":"2026-04","word_count":889,"total_views":0,"reactions":{"happy":0,"normal":0,"sad":0},"author_info":{"name":"Juliane Waack","author_nicename":"julianne-waack","author_url":"https:\/\/frisbii.com\/da\/author\/julianne-waack\/"},"doc_category_info":[{"term_name":"Fakturering og \u00f8konomi","term_url":"https:\/\/frisbii.com\/da\/blog-category\/fakturering-og-oekonomi\/"}],"doc_tag_info":[],"knowledge_base_info":[],"knowledge_base_slug":[],"_links":{"self":[{"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/docs\/120503","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/comments?post=120503"}],"version-history":[{"count":1,"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/docs\/120503\/revisions"}],"predecessor-version":[{"id":120504,"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/docs\/120503\/revisions\/120504"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/media\/112509"}],"wp:attachment":[{"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/media?parent=120503"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/doc_category?post=120503"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/doc_tag?post=120503"},{"taxonomy":"wf_docs_folders","embeddable":true,"href":"https:\/\/frisbii.com\/da\/wp-json\/wp\/v2\/wf_docs_folders?post=120503"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}